Career Opportunities at EECS

    MIT’s largest academic department, EECS offers a vibrant, exciting workplace in which to build your career. Browse our current openings below.

    Faculty positions

    The Massachusetts Institute of Technology Department of Electrical Engineering and Computer
    Science (EECS) seeks candidates for faculty positions starting July 1, 2022, or on a mutually
    agreed date thereafter. We welcome outstanding applicants with research and teaching interests in any area of electrical engineering, computer science, and artificial intelligence and decision making. EECS believes that the intellectual, cultural and social diversity of our faculty, staff, and students is vitally important to the distinction and excellence of our academic and research programs. The Department seeks candidates who support our institutional commitment to ensuring that MIT is inclusive, equitable, and diverse. Appointment will be at the assistant or untenured associate professor level. In special cases, a senior faculty appointment may be possible, commensurate with experience. Faculty duties include teaching at the undergraduate and graduate levels, research, and supervision of student research. Candidates should hold a Ph.D. in electrical engineering and computer science or a related field by the start of employment.

    Candidates must register with the EECS search website at https://faculty-searches.mit.edu/eecs, and must submit application materials electronically to this website. Applications must include a cover letter, curriculum vitae, a research statement (2-4 pages) and a teaching statement (1-2 pages). In addition, candidates should provide a statement regarding their views on diversity, inclusion, and belonging, including past and current contributions as well as their vision and plans for the future in these areas. Each application should include the names and addresses of three or more individuals who will provide letters of recommendation. Letter writers should submit their letters directly to MIT, preferably on the website or by mailing to the address below.

    Complete applications should be received by December 1, 2021. Applications will be considered
    complete only when both the applicant materials and at least three letters of recommendation
    are received.

    It is the responsibility of the candidate to arrange reference letters to be uploaded at
    https://faculty-searches.mit.edu/eecs by December 1, 2021.

    Send all materials not submitted on the website to:
    Professor Asu Ozdaglar
    Department Head, Electrical Engineering and Computer Science Massachusetts Institute of
    Technology
    Room 38-403
    77 Massachusetts Avenue
    Cambridge, MA 02139

    MIT is an equal employment opportunity employer. All qualified applicants will receive
    consideration for employment and will not be discriminated against on the basis of race,
    color, sex, sexual orientation, gender identity, religion, disability, age, genetic information,
    veteran status, ancestry, or national or ethnic origin. MIT’s full policy on Nondiscrimination
    can be found at the following: https://policies.mit.edu/policies-procedures/90-relations-andresponsibilities-within-mit-community/92-nondiscrimination 

    Shared search: Faculty positions in Computing for Health of the Planet

    FACULTY POSITIONS in Computing for Health of the Planet

    in Mechanical Engineering and Schwarzman College of Computing Massachusetts Institute of Technology

    Cambridge, MA

     

    The Massachusetts Institute of Technology (MIT) Department of Mechanical Engineering together with the Schwarzman College of Computing seeks candidates for tenure-track faculty positions in Computing for Health of the Planet to start July 1, 2022 or on a mutually agreed date thereafter. The search is for candidates to be hired at the assistant professor level; under special circumstances, however, an untenured associate or senior faculty appointment is possible, commensurate with experience.

     

    The health of the planet is one of the most important challenges facing humankind today. The need for a sustainable planet demands integrated research efforts that develop novel fundamental modeling, computation, machine learning and AI methods with technological innovation. A creative mens et manus approach is essential to ensure the health and security of our environment.

     

    We seek candidates who have skills in computing and data-driven science and engineering, for applications and solutions related to the health of the planet. Topics include but are not limited to:

    • Intelligent environmental monitoring and forecasting, e.g., fundamental and applied research in integrating dynamical models, machine learning, and physical systems for sensing, forecasting, and risk assessment of environmental hazards, such as sea-level change, flooding events, coastal pollution, heat waves, biodiversity threats, and adverse effects on human health
    • AI-driven solutions for climate change mitigation and adaptation, e.g., computational and robotic systems, integrated smart sensors and dynamics, and deep learning methods to explore, utilize and protect our environment
    • Sustainable mobility and transportation, e.g., use of data for estimation, prediction, autonomy, or control relevant to autonomous vehicles, clean transports, and ocean environments and systems
    • Resilient solutions for clean air, usable water, and food, e.g., use of data-driven models and AI-embedded engineering for clean filtration, desalination, water management, smart irrigation, digital agriculture, sustainable aquaculture, clean harvesting, and food security
    • Computing for sustainable and renewable energy, e.g., computational and data-driven approach for energy conversion with renewable storage, efficient carbon capture, smart power systems, low emission propulsion, green buildings
    • Smart sustainable manufacturing and design, e.g., computing and data-driven process development, control, and optimization; discovery of new materials; AI-based design of devices, structures and systems that are energy-efficient, promote reuse and recycling of materials, reduce consumption, or otherwise mitigate climate change and environmental impact on the planet

     

    Candidates should possess fundamental skills in one or more of the following areas: learning for dynamics, nonlinear dynamical systems, closure models, computational modeling, scientific machine learning, high dimensional statistics and optimization, science of autonomy, intelligent systems, smart sensing, computing devices, decision theory, risk analysis, and data-driven science and engineering.

     

    The Department of Mechanical Engineering and the Schwarzman College of Computing (SCC) are committed to fostering interdisciplinary research that can address grand challenges facing our society. We are especially interested in qualified candidates who can contribute, through their research, teaching, and/or service, to the diversity and excellence of the academic community. We seek candidates who will provide inspiration and leadership in research, contribute proactively to both undergraduate and graduate level teaching in the Mechanical Engineering department and SCC. The successful candidate would have a shared appointment in both the Department of Mechanical Engineering and also the Schwarzman College of Computing, in either the Department of Electrical Engineering and Computer Science (EECS), or in the Institute for Data, Systems, and Society (IDSS). Candidates can also become members of the Center for Computational Science and Engineering (CCSE) and of other groups at MIT.

     

    Faculty duties include teaching at the undergraduate and graduate levels, advising students, conducting original scholarly research and developing course materials at the undergraduate and graduate levels. Candidates must hold a Ph.D. in Engineering, Physics, Data Science, Computer Science, or Applied Mathematics or a similar discipline by the beginning of employment.

     

    Applications must include a cover letter, curriculum vitae, 2–3 pages statement that explicitly highlights how their research has and/or will contribute to the health of the planet, as well as corresponding teaching interests and goals. In addition, candidates should provide a statement regarding their views on diversity, equity, inclusion, and belonging, including past and current contributions as well as their vision and plans for the future in these areas. Approaches to fostering an inclusive environment including but not limited to teaching, mentoring, and affirming diverse viewpoints, are encouraged to be discussed. They should also provide copies of no more than three publications. They should also arrange for four individuals to submit letters of recommendation on their behalf. This information must be entered electronically at the following site: https://school-of- engineering-faculty-search.mit.edu/meche/register.tcl by December 15, 2021 when review of applications will begin.

    MIT is an equal-opportunity/affirmative action employer. The Department of Mechanical Engineering with the Schwarzman College of Computing are keenly interested in diversifying its faculty and encourages applications from candidates from historically underrepresented group(s) in higher education to apply. Women and underrepresented minorities are especially encouraged to apply.

     

    Shared search: faculty position, shared with Philosophy

    Junior faculty / Tenure-track or similar

     

    Workload        Full time

    Vacancies        1

    Location          Cambridge, Massachusetts, United States

    Start date        July 2022

    Job description

    MASSACHUSETTS INSTITUTE OF TECHNOLOGY, Department of Linguistics and Philosophy, Cambridge, MA. One or more tenure track positions, at the rank of Assistant Professor, effective July 1, 2022 or as soon as possible thereafter. Area of Specialization: Philosophical issues related to computing OR moral/political philosophy, with interest in the ethics of computing. Area of Competence: Moral/political philosophy. Rank: Assistant Professor. Faculty responsibilities include teaching three graduate and/or undergraduate courses per year, or equivalent, semester system. Applicants should have a PhD in Philosophy or related field at start of employment. The position involves shared responsibilities with MIT’s Schwarzman College of Computing, including teaching within the College. Tenure home will be in the Department of Linguistics and Philosophy. MIT is an equal opportunity employer committed to building a culturally diverse intellectual community, and strongly encourages applications from women and minority candidates. The Department seeks candidates who support our institutional commitment to ensuring that MIT is inclusive, equitable, and diverse. The deadline for this position is October 29, 2021.

    Apply online here: https://academicjobsonline.org/ajo/jobs/19256

    How to apply

    Application type         Online

    Instructions

    Applicants should submit cover letter, CV, three confidential letters of reference, and a sample of written work in area of specialization. Applications and supporting materials should be submitted online.

    Web address to apply https://academicjobsonline.org/ajo/jobs/19256

    Hard deadline Tomorrow, 11:59pm EST

     

    Shared search: faculty position, shared with Department of Earth, Atmospheric and Planetary Sciences (EAPS) and either Department of Electrical Engineering and Computer Science (EECS) OR the Institute for Data, Systems, and Society (IDSS)

    Massachusetts Institute of Technology, Earth, Atmospheric & Planetary Sciences

    Position ID: MITEAPSEAPS_SCC [#20816]
    Position Title: Assistant Professor
    Position Type: Tenured/Tenure-track faculty
    Position Location: Cambridge, Massachusetts 02139, United States [map]
    Subject Areas: Atmospheric Science
    Oceanography
    Climate
    Earth and Environmental Sciences / Earth science
    Appl Deadline: 2022/01/31 11:59PMhelp popup (posted 2021/12/15)
    Position Description:   Apply    

     

    The Department of Earth, Atmospheric and Planetary Sciences (EAPS) and the MIT Schwarzman College of Computing (SCC) at the Massachusetts Institute of Technology (MIT) Cambridge, Massachusetts invite applications for a faculty position in the broad area of “Health of the planet”. We seek candidates who study and understand processes that affect the Earth and its habitability using or developing innovative computational and/or inference methods. Areas of interest in Earth, atmospheric and oceanic science include, but are not limited to, climate, the environment and natural hazards. Our intent is to hire at the tenure-track assistant professor level, but more senior appointments may be considered in special cases, commensurate with experience. Faculty duties include conducting original scholarly research, and teaching and mentoring at the graduate and undergraduate levels. Candidates should be capable of instructing in EAPS core educational and SCC-relevant curricula.EAPS is an academic community of approximately 40 faculty, 100 research staff (including postdocs), and 180 students, who study integrated aspects of Earth and planetary sciences, including through partnership with the MIT-WHOI Joint Program. The successful candidate would have a shared appointment in both EAPS and also the Schwarzman College of Computing, in either the Department of Electrical Engineering and Computer Science (EECS) or the Institute for Data, Systems, and Society (IDSS). Together with the Schwarzman College of Computing, we are committed to academic excellence and to fostering an equitable and inclusive environment and increasing diversity in our faculty. We seek outstanding scientists who have the potential for innovation and leadership in research, bring strong commitment to teaching and mentoring undergraduate and graduate students, and share the Principles of our Community.

    A complete application includes a (1) cover letter, (2) Curriculum Vitae, (3) 1-3 page summary of current and future research directions, (4) 1-3 page statement describing teaching and mentoring experience and/or future plans, including a statement about the applicant’s experience with and future commitments toward efforts which support diversity, equity, and belonging, approaches to fostering an inclusive environment, including but not limited to teaching, mentoring and affirming diverse viewpoints, and (5) three letters of recommendation.

    A Ph.D. in Earth, Atmospheric and Planetary Sciences, Computer Science, or a similar discipline is required by the start of employment.

    Search Contact: Ms. Karen Fosher, HR Administrator, EAPS, 54-924 Massachusetts Institute of Technology, 77 Massachusetts Avenue, Cambridge, MA 02139-4307, email: kfosher@mit.edu

    Review of applications will begin on January 31, 2022. MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin. MIT’s full policy on Nondiscrimination can be found here.

    Application Materials Required:

    Submit the following items online at this website to complete your application:

    • Cover letter
    • Curriculum Vitae
    • Research statement
    • Teaching and DEI Statement
    • Three reference letters (to be submitted online by the reference writers at this site help popup)
    And anything else requested in the position description.

    Further Info:

    https://eapsweb.mit.edu/
    Karen Fosher ( kfosher@mit.edu )
    617-253-2132
    Massachusetts Institute of Technology
    EAPS, 54-924
    77 Massachusetts Avenue
    Cambridge MA 02139-4307

    EECS Lecturers

    LECTURERElectrical Engineering and Computer Science (EECS), to serve as a lecturer on discrete mathematics, algorithms, machine learning, artificial intelligence, or human-computer interaction.  This will include full-time participation in educational activities during the fall and spring terms and the January Independent Activities Period (IAP).  Responsibilities will include interacting with students (e.g., lecturing, leading recitations, staffing labs, holding office hours, and helping with undergraduate advising); creating course content such as lecture materials, problem sets, quizzes, videos, and other on-line materials; and carrying out administrative responsibilities (e.g., locating, hiring, and supervising course staff; record-keeping; interacting with staff in the department and Registrar’s Office); and other duties as assigned.  May participate in the creation/migration of courses onto MIT’s internet-based educational platforms, OCW and MITx. May also participate on departmental committees.  Course assignment will include some of the following and may include other related courses: Introduction to Machine Learning (6.036), Machine Learning (6.867), Introduction to Algorithms (6.006), Design and Analysis of Algorithms (6.046), Mathematics for ComputerScience (6.042). Research opportunities such as co-supervision of undergraduate or master’s projects may also arise.

    Job Requirements:

    REQUIRED: Ph.D. in topical area related to responsibilities, teaching experience in related undergraduate courses, and demonstrated interest in educational innovation.  Job #20184

    9/21/21

    PLEASE NOTE:  Application material should include a cover letter speaking to qualifications and preferred course assignments; a teaching statement specifying teaching beliefs and practices; a CV listing educational background, publications, talks, and other applicable experience; and two letters of recommendation from previous teaching experience(s).  Applicants must apply both via the MIT websit and at https://faculty-searches.mit.edu/eecs_lect/register.tcl.  The MIT application only allows for submission of a cover letter and resume/CV.  As a result, the teaching statement, CV, and letters need to be submitted as a single pdf as part of the resume field.

    This will be an academic year appointment.  The initial appointment will be for two years, with the potential for appointment extensions.

     

    MIT is an equal employment opportunity employer. We value diversity and strongly encourage applications from individuals from all identities and backgrounds. All qualified applicants will receive equitable consideration for employment based on their experience and qualifications, and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin. MIT’s full policy on Nondiscrimination can be found here.

    MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

     

    Please apply here. https://careers.peopleclick.com/careerscp/client_mit/external/jobDetails…

     

    EECS Lecturer/Digital Learning Lab (DLL) Fellow

    LECTURER/DIGITAL LEARNING LAB (DLL) FELLOW, Electrical Engineering and Computer Science (EECS), to teach and develop content for one or more existing EECS and DLL courses, sustaining the course(s) across the semester.  Will help to plan and coordinate the priorities/tasks necessary to meet deadlines as set by the overall plan and the successful production of online course offerings.  Full-time participation in educational activities during the fall and spring terms and the January Independent Activities Period (IAP) will also be expected.  Responsibilities will include interacting with students (e.g., lecturing, leading recitations, staffing labs, holding office hours, and helping with undergraduate advising); creating course content, e.g., lecture materials, problem sets, quizzes, videos, and other online materials; performing administrative responsibilities (e.g., locating/hiring/supervising course staff, record-keeping, and interacting with the Registrar’s Office); and participating in the creation/migration of courses onto MIT’s internet-based educational platforms (OCW and MITx). May also participate on departmental committees. Research opportunities such as cosupervision of undergraduate or master’s projects may also arise.  Course assignments will include some of the following and may include related courses: 6.0001/6.0002 Intro to CS/Programming in Python/Data Science; and 16.0002x Introduction to Computational Science and Engineering (online).

    Fellows benefit from additional mentorship from the Office of Digital Learning by participating in the Digital Learning Lab community and by collaborating in educational research with peer fellows and participation in regular DLL fellows meetings.

     

    Job Requirements:

    REQUIRED: Ph.D. in topical area related to responsibilities; teaching experience in related undergraduate courses; demonstrated interest in educational innovation; expertise with digital learning technology, including the Edx/MITx platforms; and good time management skills and experience in a project setting with firm deadlines.  Job #20179

    This is a career-track Lecturer position.  The initial appointment will be for two years, with the potential for appointment extensions.

     

    Application material should include a cover letter speaking to qualifications and preferred course assignments; a teaching statement specifying teaching beliefs and practices; a CV listing educational background, publications, talks, and other applicable experience; and two letters of recommendation from previous teaching experience(s).  The MIT application only allows for submission of a cover letter and resume/CV.  As a result, the teaching statement, CV, and letters need to be submitted as a single pdf as part of the resume field.

     

    9/20/21

    MIT is an equal employment opportunity employer. We value diversity and strongly encourage applications from individuals from all identities and backgrounds. All qualified applicants will receive equitable consideration for employment based on their experience and qualifications, and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin. MIT’s full policy on Nondiscrimination can be found here.

    MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

    Please apply here. https://careers.peopleclick.com/careerscp/client_mit/external/jobDetails…

    Administrative Officer

    Job Title: Administrative Officer Position Title: Administrative Officer
    Department: Electrical Engineering and Computer Science % Effort or Wkly Hrs: 100% effort
    Reports to: EECS Department Head Prepared by: Mary Ellen Sinkus
    Date: 3/25/22 Pay Grade:  11

     

    Position Overview:

    The Electrical Engineering and Computer Science Department is the largest department at MIT, with over 2,000 undergraduates and graduate students enrolled in its academic programs.  MIT EECS consistently ranks top by the U.S. News and World Report and is known globally for its world class faculty creating the best possible education, which is based on their innovative and award-winning research. Approximately 130 EECS faculty find their research homes in four major affiliate labs: the Computer Science and Artificial Intelligence Laboratory (CSAIL), the Laboratory for Information and Decision Systems (LIDS), the Microsystems Technology Laboratories (MTL) and the Research Laboratory of Electronics (RLE).  The nature of interdisciplinary and collaborative thinking demonstrated by EECS faculty members cuts across these labs, reaching across MIT and into industry and academia worldwide.

     

    The EECS Administrative Officer sets strategy and serves as the senior operations administrator for EECS  in the academic area(s). Represents EECS leadership on administrative matters. Provides counsel and support to department head, faculty, researchers, students and/ or staff on administration and policies.   Manages staff or manages a program, project, or function.

     

    Principal Duties and Responsibilities (Essential Functions**):

    Operational Duties:

    • Leads operations for EECS. Provides oversight for HR, student/faculty administration, finance, educational technology, communications, facilities, space planning, event planning, special programs, industrial alliances, DEI, and other functions.
    • Manages and develops strategic and operational plans and systems to ensure the DLC(s) achieve its mission and goals.
    • Oversees the allocation of financial, technical, and personnel resources.
    • Develops new policies and procedures as needed for the DLC(s). Interprets, implements and ensures compliance with MIT policies and procedures. Guides departmental staff through modifications in policies and procedures, provides continued monitoring to assure effective implementation.
    • Develops analyses and reports for collecting departmental information and ensures tracking of key DLC(s) metrics.
    • Develops operational plans with significant impact on group, function, or department.
    • Accountable for the development, implementation and maintenance of plans, programs, projects, or systems in support of the group, function, or DLC strategy.
    • Serves on and/or leads cross School/Area or DLC committees.
    • Exchanges and conveys information with School/College/Area or DLC leadership. Represents the DLC in interactions with stakeholders.
    • Acts as key constituent in departmental/lab administrative matters, builds strong and effective relationships with administrative counterparts (including other departments and EECS-affiliated labs).
    • Drives consensus on complex matters involving diverse stakeholders where there may be varying points of view.
    • Provides insight on departmental communications and media.
    • Oversees key departmental programs and events collaboratively with the department head (including the Visiting Committee meeting, Thriving Stars, super UROP, etc ).

    Faculty Related Administrative Duties:

    • Plans and administers support for faculty or research affairs such as faculty searches, visa paperwork, teaching/research assistant, allocations. Responsible for both graduate and undergraduate affairs in the academic area(s).
    • Oversees faculty appointment processes, provides faculty with insight when onboarding, appointment modifications, and departures
    • Together with senior financial administrator, works with the department head on the Rank List 1 review process. Updates files based on series of discussion and analysis. Submits report once finalized.
    • Manages the Outside Professional Activity report for EECS faculty and staff. Communicates areas of concern with the department head and addresses any concerns.

    Staff Related Administrative Duties:

    • Together with HR Administrator, oversees and coordinates EECS staff organization, new needs, and replacement hiring.
    • Develops and articulates job expectations for staff. Delegates job responsibilities to staff.
    • Provides managerial oversight or significantly influences the work of staff to accomplish operational plans.
    • Has authority over or provides performance evaluation, pay decisions and recruitment, subject to review and approval.
    • Oversees workforce planning for EECS.
    • Participate in new employee onboarding, act as a main point of contact for staff as they join the department.
    • Actively coach and mentor staff. Assess staff developmental needs and refine to best serve as an administrative resource within the department.
    • Conducts staff exit interviews.
    • Provides administrative oversight for departmental events and functions.
    • Oversee regular operational staff meetings, providing departmental staff information on key institute, school, college, and departmental administrative updates. Invite external speakers and participants when relevant.
    • Oversees community building staff events.
    • Create professional developmental opportunities for department staff. Host informational sessions on professional development topics.
    • Works closely with financial staff to ensure accurate reporting and financial forecasting.
    • Works with EECS Communication Officer to develop the annual Report to the President, and other departmental communications (newsletters, Connector etc).
    • Works with DEI administrator to develop and implement effective programming.
    • Works with Leadership Giving Officer on gift proposals, stewardship, and accurate spending plans.

    Space Related Administrative Duties:

    • Develops departmental CRSP reports, containing both the annual reports and CRSP renovation reports.
    • Manages the space allocation records for EECS.
    • Ensures incoming faculty and staff have the necessary furniture, equipment, and resources upon arrival at MIT.

    Engage with departing staff to ensure MIT property has been returned to the department.

     

    Other Duties:

    • Perform other duties as assigned.

     

    Supervision:

    Supervision received from EECS Department Head.

     

    Qualifications & Skills:

    REQUIRED: bachelor’s degree; at least seven years’ experience in an administrative/executive/management position; experience managing complex change and conflicting priorities; good judgment, diplomacy, and discretion with sensitive/confidential matters; strong leadership, supervisory, coaching, goal-setting, decision-making, problem-solving, analytical, organizational, project management, interpersonal, and written and oral communication skills; knowledge of financial and research administration in an academic/research environment with federal/corporate/foundation sponsors; proficiency with Microsoft Office products, financial and HR information systems, and database software; and experience recruiting, selecting, and supervising staff and with performance management and development. Must be able to prioritize, manage multiple conflicting and changing priorities, and meet deadlines; handle details while maintaining a view of the big picture; integrate new concepts, practices, guidelines, policies, and emerging technologies into strategic planning and new business methods; build and mentor strong teams and facilitate consensus; and collaborate effectively with faculty/staff/students. PREFERRED: MIT experience; master’s degree in business, administration, or related field; experience with SAP, Brio Query/Cognos, COEUS, KC, Atlas, and Roles Database; and experience advancing department- and/or Institute-wide initiatives related to diversity, equity, and inclusion.

    ** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

    Please apply here: https://careers.peopleclick.com/careerscp/client_mit/external/jobDetails/jobDetail.html?jobPostId=23981&localeCode=en-us

    Executive Assistant

    • Job Title: Executive Assistant
    • Reports to: Deputy Dean of Academics/Assistant Dean for Administration
    • Department: Schwarzman College of Computing (SCC)
    • Date: 4/26/2022
    • Position Title: Executive Assistant
    • % Effort or Wkly Hrs: 40 hours/week
    • Prepared by: Diane Ramirez-Riley/Eileen Ng

    Position Overview

    Reporting to the Deputy Dean of Academics for the Schwarzman College of Computing (SCC), who also serves as Department Head of the Department of Electrical Engineering and Computer Science (EECS) and Assistant Dean for Administration,  the Executive Assistant is responsible for providing complex administrative support to the Deputy Dean of Academics for SCC/Department Head of EECS.

    The Executive Assistant independently initiates, organizes, and implements systems and procedures to efficiently manage the Deputy Dean’s activities, including helping on special projects, reports and presentation preparations.  The Executive Assistant’s primary responsibility is to ensure consistent, timely, and proactive administrative support to the Deputy Dean and the strategic plan and vision for the College. The position blends administrative support and project-focused responsibilities which include faculty affairs calendar/travel management, event planning and budget monitoring and reconciliation. This individual functions independently, strategizing with the Deputy Dean and Senior Leadership to advance the goals of College and department projects. They are highly organized, excellent at creating productive lines of communication among a broad group of faculty, staff, students and other stakeholders, and is responsible for aspects of project direction, administration and day to day operations. Requires comprehensive knowledge of organization policies and practices in order to interpret policies, answer questions, and make recommendations.

    Principal Duties and Responsibilities (Essential Functions**)

    Administrative Support [75%]

    1. Act as the primary point of contact/liaison between Deputy Dean and faculty, students, visitors, alumni, donors, MIT administrators, and the general public, responding to needs promptly and appropriately, researching and resolving problems, referring appropriately when necessary, but owning issues through completion.
    2. Manage the Deputy Dean’s complex calendar and coordinate domestic and international travel arrangements, including 300+ appointments per month, prepares complex itineraries for multiple constituents.
    3. Represents Deputy Dean to high-level internal and external constituents.
    4. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that may have institute wide visibility and potential cost repercussions or directs to the appropriate person/office.
    5. Prepare materials for meetings and may assist with the preparation of faculty promotion and tenure cases, dealing with highly confidential information.
    6. Attends high-level meetings; records, interprets, drafts, and distributes minutes. Develops meeting agendas as needed.
    7. Establishes and maintains influential and strategic relationships.
    8. Prioritize and execute administrative tasks; organize agendas; arrange travel; track and monitor action items; take the initiative; set priorities; make independent decisions to maintain Headquarters’ activities effectively; organize information for Headquarters; independently answer routine correspondence.
    9. Assist the Deputy Dean/Department Head with fundraising events and interacting with sponsors/donors.
    10. Compose various letters and memos for the Deputy Dean/Department Head’s signature and own correspondence. Will take primary responsibility for scheduling Headquarters’ activities, handling logistics for faculty and other departmental meetings as needed, and editing and proofreading correspondence, reports, memorandums, and presentations.
    11. Compile and prepare complex data (tables, charts, reports, memorandums, and PowerPoint presentations), and organize information for Headquarters.
    12. Works with the SCC Program Manager, coordinating the College’s Common Ground and Student Advisory Group meetings.
    13. Works closely with Dean’s executive assistant to coordinate Deputy Dean’s attendance in college-related events (including external advisor council, Schwarzman Foundation meetings, AIPF).
    14. Prepares presentation drafts for faculty meetings, including presentations, emails, and support letter drafts for EECS/college initiatives.
    15. Coordinate Deputy Dean’s research and academic advisee meetings, group meetings, and guest speaker talks.
    16. Work closely with Faculty Heads, their assistant(s), and EECS Administrative Officer, as well as Dean’s Office Staff.
    17. Simultaneously balance the requirements of numerous constituencies in the College/department; evaluate, recommend, and implement changes and enhancements to Headquarters operations.
    18. Functions as a gatekeeper to help assure prioritization of the Deputy Dean’s activities and time. Acts as an integral member of both the SCC Dean’s office and the EECS headquarters office, assisting as needed on projects and office coverage.

    Financial Support [5%]

    1. Monitors and orders inventory. Establishes supply budgets; selects vendors, uses signature and purchasing authorization. Responsible for staying within budget and following budgetary guidelines.

    Event planning and Logistics [20%]

    1. Plans and coordinates high-profile events and complex initiatives
    2. Make arrangements for social functions sponsored by the College and EECS i.e. Visiting Committee, as well as department initiatives such as Thriving Stars and SuperUROP.
    3. Coordinate Student Events – liaising with and supporting activities of EECS student clubs.
    4. Working with the SCC Program Manager, coordinating high-profile events and complex initiatives.
    5. Order and arrange food and beverages for department meetings and functions.

    Perform other related duties as required.

    Supervision Received

    Receives limited supervision from the Deputy Dean/Department Head (DH) and Assistant Dean for Administration. Employee determines how to accomplish results with limited guidance.

    Supervision Exercised

    None.

    Qualifications & Skills

    MINIMUM REQUIRED EDUCATION AND EXPERIENCE:
    High school diploma or equivalent is required with a minimum of seven years of administrative, office, or related experience. The successful candidate will possess strong organizational and interpersonal skills and the ability to handle a fast-paced, multi-task work environment with changing priorities and limited supervision. Must have excellent project management skills, strong attention to detail, and the proven ability to multi-task with demanding timeframes. Excellent writing skills together with the ability to effectively communicate with all levels of faculty, staff, and students both verbally and in writing. Ability to use high-level discretion, maintain a high level of confidentiality, and provide high-quality customer service. Must have experience with managing complex calendars and travel arrangements along with experience with coordinating logistics for meetings and events. Advanced technical and computer skills to support administrative functions including Microsoft Office Suite, Adobe Acrobat, and shared document environments such as SharePoint, Dropbox, Google docs. Must be available to work some evenings and weekends as needed.   Perform other related duties as required.

    PREFERRED EDUCATION AND EXPERIENCE:
    Bachelor’s Degree and administrative experience in a Higher Education Institution is preferred.  Experience working for a senior leader(s) preferred.  Prior MIT experience preferred.

    ** To comply with regulations by the Americans with Disabilities Act (ADA), the principal duties in position descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

    Apply here: https://careers.peopleclick.com/careerscp/Client_MIT/int1069591092/en-us/jobDetails/jobDetail.html?jobPostId=24128&localeCode=en-us